Use Comments In MS Word Chapter 52

This topic has been explained in great detail in the video shown below, to learn this topic just play the video and the notes are mentioned below the video.


Use Comments In MS Word Chapter 52






Insert or Delete a comment in MS Word

You can insert a comment inside a balloon or a box that appears in the document margins. You also can show or hide comments from view.

Insert a comment in MS Word

  1. Select the text or item that you want to comment on, or click at the end of the text.
  2. On the Review tab, in the Comments group, choose New Comment.Office 2010 ribbon

    TIPS: If you want to view (show) comments while you’re typing, do the following:

    • In Word 2016, in the Comments group, choose Show Contents. Choose it again to hide comments.
    • In Word 2013 or Word 2010, on the Review tab, in the Tracking group, in the Show Markup list, choose Comments and make sure a check mark (✔) in a box appears next to the option. Choose Comments again to clear the check mark and hide comments.
  3. Choose one of the following:For Word 2016
    • Type your comment in the box.

    For Word 2013 or Word 2010

    • Type your comment in the balloon or choose Reviewing Pane and type your comment.

Reply to a comment in MS Word

For Word 2016

  1. Choose the comment you want to reply to.Reply to Comment icon is highlighted
  2. Do one of the following:
    • Choose the Reply balloon and type your response.A comment with a response is shown.or
    • Right-click and choose Reply to Comment.

For Word 2013 and Word 2010

  1. Click the comment balloon that you want to reply to.
  2. In the Comments group, choose New Comment, and type your response in the new comment balloon.

Change a comment in MS Word

  • Click inside the balloon or box for the comment that you want to edit, and then make the changes you want.

    TIPS: You might find it helpful to make sure you can view your comments before you change any.

    For Word 2016

    • In the Comments group, choose Show Contents. Choose it again to hide comments.

    For Word 2013 and Word 2010

    • In the Tracking group, in the Show Markup list, choose Comments and make sure a check mark (✔) in a box appears next to the option. Choose Comments again to clear the check mark and hide comments.

For Word 2013 and Word 2010

If you can’t view the entire comment you want to edit, try using the Reviewing Pane.

  • In the Tracking group, click Reviewing Pane.

    NOTE: To make the reviewing pane run across the bottom instead of the side of your screen, in the Reviewing Pane list choose Reviewing Pane Horizontal.

Delete one or more comments in MS Word

Delete a single comment in MS Word

  • Right-click the comment, and then choose Delete Comment.

Delete all comments in MS Word

  1. Click a comment in the document.
  2. In the Delete list, choose Delete All Comments in Document.
Delete comments from a specific reviewer
  1. On the Review tab, in the Tracking group, choose Show Markup.Word Ribbon Image
  2. Choose one of the following:For Word 2016
    • In the Show Markup list, choose Specific People, and then choose the name (initials) of the reviewer whose comments you want to delete.

    For Word 2013 and Word 2010

    • In the Show Markup list, choose Reviewers, and then choose the name (initials) of the reviewer whose comments you want to delete.

    NOTE: The check mark (✔) in a box that appears next to the name (initials) of the selected reviewer is cleared and all comments from the reviewer are removed.

Add or change the name used in comments in MS Word

When you make a change to the name or initials that you want to use for your own comments, only comments that you make after the change are affected. Comments that are already in the document before you change the name or initials aren’t updated. Also, the name and initials that you type are used by all Microsoft Office programs, so any changes that you make to these settings affect other Office programs.

For Word 2016

  1. On the Review tab, in the Tracking group, choose the Track Changes launcher.
  2. In the Track Changes Options dialog box, choose Change User Name.
  3. In the Word Options dialog box, under Personalize your copy of Microsoft Office, change the User name, Initials, or both, and then choose OK.

    NOTE: If you want to make sure that the initials you choose are always used, select the Always use these values regardless of sign in to Office check box.

  4. Choose OK to complete the change.

For Word 2013 and Word 2010

  1. On the Review tab, in the Tracking group, choose Track Changes.Change User Name
  2. In the Track Changes drop-down list, choose Change User Name.
  3. In the Word Options dialog box, under Personalize your copy of Microsoft Office, change the User name, Initials, or both, and then choose OK.

The video above has been made me by me and the text is from a Microsoft Blog 








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