Save a file

By default, the Microsoft Office programs save a file in a default working folder. To save the copy in a different location, click a different folder in the folder list. See Save as a copy, or to a different location to learn more.

1. Click the Microsoft Office Button , and then click Save, or press CTRL+S.

   IMPORTANT: If you don’t see the Microsoft Office Button , click Save on the File menu.

2. If you are saving the file for the first time, you are asked to give it a name.

Save as a copy, or to a different location

You can also use the Save As command to rename a file or change the location of where you save the file.

Save As dialog box in Windows 7 and Windows Vista

You can also save the file to a new location by using the Navigation pane.

1. To choose a folder or type a path to the folder, use the Address bar.

2. To quickly see locations you use a lot, use the Navigation pane.

3. To see more file types, click the arrow.

Save As dialog box in Microsoft Windows XP

You can also save the file to a new location by using the Save in list or locations saved in your My Placesbar.

1. To choose a folder, use the Save in list.

2. To quickly see locations you use a lot, use the My Places bar.

3. To see more file types, click the arrow.

To save a copy of your file, do the following:

1. Click the Microsoft Office Button , and then click Save As, or press CTRL+S.

   IMPORTANT: If you don’t see the Microsoft Office Button , click Save As on the File menu.

2. In the File name box, enter a new name for the file.
3. Click Save.

To save the copy in a different folder, follow the steps above, but click a different drive in the Save in list or a different folder in the folder list. To save the file in a new folder, click Create New Folder .

Save as an earlier version of Office

If you are using the 2007 Office release, you can share your files with people using an earlier version of Microsoft Office by saving your file in the 97-2003 file format. For example, you can save your Microsoft Office Word 2007 document (.docx) as a 97-2003 document (.doc).

Save as a different format

1. Click the Microsoft Office Button , and then click Save As.

   IMPORTANT: If you don’t see the Microsoft Office Button , click Save As on the File menu.

   Keyboard shortcut  To open the Save As dialog box, press ALT, F, A.

2. In the File name box, enter a new name for the file.
3. In the Save as type list, click the file format that you want to save the file in. For example, click Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv).
4. Click Save.