Use Mail Merge In MS Word
Use mail merge to create and print letters and other documents in just 1 click
Use mail merge to create a set of documents, a form letter that is sent to many customers. Each document has the same kind of information, but is addressed them them uniquely . Like, in letters you can have each letter to address each customer by name.
5 Steps to Use Mail Merge in MS Word :
- The main document. this is the letter or document .
- Link the document to a recipient list , this can be a excel file too.
- Check the list of recipients .
- Add Fields like First name, last name, Pre fix, etc in the document.
- Check and Send !
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The text below id from Microsoft Support blog about Mail Merge
Mail merge process
The mail merge process really is as simple as one, two, three. There are three documents involved in creating and printing letters and emails, or labels and envelopes using the mail merge process.
- Your main document
This document contains text and graphics (a logo or an image, for example) that are identical for each version of the merged document. An example of identical content is the return address on the envelope or in the body of a letter or an email message.
- Your mailing list
This document contains the data that is used to fill in information in your main document. For example, your mailing list contains the addresses to be printed on the labels or envelopes.
- Your merged document
This document is a combination of the main document and the mailing list. Information is pulled from your mailing list and inserted in your main document, resulting in the merged document—the letter, email, labels, or envelopes—personalized for different people on the mailing list.
What bulk mailing document do you want to create?
Create and print a batch of personalized letters for everyone on your mailing list. Each letter prints on a separate sheet of paper.
Create and send email messages for each person on your mailing list with custom information inserted from the mailing list.
Create and print a batch of envelopes for mailing.
Create and print sheets of mailing labels; each label is a unique mailing address.
What kind of mailing list do you use?
Word can pull data from a variety of data sources to perform mail merge. If you don’t have a mailing list, you can create one during the mail merge process. Here’s a list of a few, simple data sources you can use for mail merge.
- Microsoft Excel spreadsheet
An Excel spreadsheet works well as a data source for mail merge if all data is well-formatted and on one sheet so that it can be read by Word. For more information, see Prepare your Excel data source for a mail merge in Word.