You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins.
Use PDF format when you want a file that:
Looks the same on most computers.
- Has a smaller file size.
- Complies with an industry format.
Examples include resumes, legal documents, newsletters, files that are intended to be read only (not edited) and printed, and files that are intended for professional printing.
- Click the Microsoft Office Button , point to the arrow next to Save As, and then click PDF or XPS.
- In the File Name list, type or select a name for the document.
- In the Save as type list, click PDF.
- If you want to open the file immediately after saving it, select the Open file after publishing check box. This check box is available only if you have a PDF reader installed on your computer.
- Next to Optimize for, do one of the following, depending on whether file size or print quality is more important to you:
- If the document requires high print quality, click Standard (publishing online and printing).
- If the print quality is less important than file size, click Minimum size (publishing online).
- Click Options to set the page range to be printed, to choose whether markup should be printed, and to select the output options. (Find links to more information on these options in the See Also section.) Click OK.
- Click Publish.