Subtract in Excel

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Subtract in Excel

Subtract in Excel

Hello Everybody Welcome to Excel Made Easy I am your Excel guru and today I will be teaching you how to subtract in Excel. Yes, Subtraction can be very easily done with Excel. All you have to is, there is no specific formula though , it can be very easily done by entering is Equal to Sign, selecting the cell from which you want to subtract and then entering subtraction sign and then selecting the cell or the value which you want to subtract and then you need to click on enter and you get the result. As simple as that. Let’s try it again.

Enter the is equal to sign select the value from which you want to deduct, enter a minus sign then deduct what you want to deduct out of it. If you do it the other way around you deduct, for example see the example we have taken is the name of Products, the TV CD player iPod iPad Blackberry LCD and PlayStation I happen to have All of these other than the LCD I’m waiting for it. Very Soon, Very Soon I will buy them. Blackberry is my favorite, blackberry and the PlayStation. iPod and iPad I believe can be given away. Not too Good not too Good. Coming back to business. See For example the Sale Price of iPod is 6000 and the cost is 5600. So the profit would be 6000 – 5600 which is 400. We can do it other way round for example = 5600 – 6000 can also be done, it will give you a negative answer. But this is also a possibility that can be done.

You can also copy a formula, all you need to do is, right click on it go to copy and then click, sorry, click highlight the formula, right click copy and then choose the area where you want to paste and then you can do a right click and paste it. And here is formula it is copied. Isn’t it nice? There is one thing also, a permutation, that you can do is the sum of this range and the sum of this range they can also be deducted. Excel can do it for you. Say for example is equal to sum you select this complete range bracket close minus that’s what you want to do again sum and minus, this is the answer. It can be done like this also.

Let’s say you want to find out how many inventory items are unprofitable (subtract profitable items from total inventory). Or, maybe you need to know how many employees are approaching retirement age (subtract the number of employees under 55 from total employees).

What do you want to do?

There are several ways to subtract numbers, including:

Subtract numbers in a cell

To do simple subtraction, use the  (minus sign) arithmetic operator.

For example, if you enter the formula =10-5 into a cell, the cell will display 5 as the result.

Subtract numbers in a range

Adding a negative number is identical to subtracting one number from another. Use the SUM function to add negative numbers in a range.

Note: There is no SUBTRACT function in Excel. Use the SUM function and convert any numbers that you want to subtract to their negative values. For example, SUM(100,-32,15,-6) returns 77.


Follow these steps to subtract numbers in different ways:

  1. Select all of the rows in the table below, then press CTRL-C on your keyboard.
    =A2-A3 Subtracts 9000 from 15000 (which equals 6000)
    -SUM(A2:A4) Adds all number in the list, including negative numbers (net result is 16000)
  2. In the worksheet, select cell A1, and then press CTRL+V.
  3. To switch between viewing the results and viewing the formulas, press CTRL+` (grave accent) on your keyboard.Or, click the Show Formulas button (on the Formulas tab).

Using the SUM function

The SUM function adds all the numbers that you specify as arguments. Each argument can be a range, a cell reference, an array, a constant, a formula, or the result from another function. For example, SUM(A1:A5)adds all the numbers in the range of cells A1 through A5. Another example is SUM(A1, A3, A5) which adds the numbers that are contained in cells A1, A3, and A5 (A1, A3, and A5 are arguments).

How to verify our result, is equal to, we can verify by adding this up, the total of this should be this. See both are same. So this is how subtraction can be used. Well the training file that you are looking in this video this excel file is available for free download on my website

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