Compare Lists In Excel For Duplicates

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Compare Lists In Excel For Duplicates






Compare Lists In Excel For Duplicates

Compare lists in Excel to find duplicate or unique value. Checking excel sheets for duplicate or unique values can be a tedious task but it can be done with on simple Match formula and you can immediately find out which values in the 2 lists are unique or which values in the 2 sheets are duplicate.
I have used the Match formula to identify the Duplicate values and then have used the Iferror formula in conjunction with Match formula to highlight the Unique values.

 

How to compare data in two columns to find duplicates in Excel

Applies to: Excel 2010Microsoft Office Excel 2007Microsoft Office Excel 2003




Summary


This article describes two methods that you can use to compare data in two Microsoft Excel worksheet columns and find duplicate entries.

More Information




Method 1: Use a worksheet formula

To use a worksheet formula to compare the data in two columns, follow these steps:

  1. Start Excel.
  2. In a new worksheet, enter the following data (leave column B empty):
    A1: 1   B1:     C1: 3
    A2: 2   B2:     C2: 5
    A3: 3   B3:     C3: 8
    A4: 4   B4:     C4: 2
    A5: 5   B5:     C5: 0
    
  3. Type the following formula in cell B1:
    =IF(ISERROR(MATCH(A1,$C$1:$C$5,0)),””,A1)
  4. Select cells B1:B5.
  5. In Microsoft Office Excel 2003 and in earlier versions of Excel, point to Fill on the Edit menu, and then click Down.

    In Microsoft Office Excel 2007 and Excel 2010, click Fill in the Editing group, and then click Down.

    The duplicate numbers are displayed in column B, as in the following example:

       A1: 1   B1:     C1: 3
       A2: 2   B2: 2   C2: 5
       A3: 3   B3: 3   C3: 8
       A4: 4   B4:     C4: 2
       A5: 5   B5: 5   C5: 0
    

Method 2: Use a Visual Basic macro

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure. However, they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To use a Visual Basic macro to compare the data in two columns, use the steps in the following example:

  1. Start Excel.
  2. Press ALT+F11 to start the Visual Basic editor.
  3. On the Insert menu, click Module.
  4. Enter the following code in a module sheet:
    Sub Find_Matches()
        Dim CompareRange As Variant, x As Variant, y As Variant
        ' Set CompareRange equal to the range to which you will
        ' compare the selection.
        Set CompareRange = Range("C1:C5")
        ' NOTE: If the compare range is located on another workbook
        ' or worksheet, use the following syntax.
        ' Set CompareRange = Workbooks("Book2"). _
        '   Worksheets("Sheet2").Range("C1:C5")
        '
        ' Loop through each cell in the selection and compare it to
        ' each cell in CompareRange.
        For Each x In Selection
            For Each y In CompareRange
                If x = y Then x.Offset(0, 1) = x
            Next y
        Next x
    End Sub
    
  5. Press ALT+F11 to return to Excel.
  6. Enter the following data (leave column B empty):
    A1: 1   B1:     C1: 3
    A2: 2   B2:     C2: 5
    A3: 3   B3:     C3: 8
    A4: 4   B4:     C4: 2
    A5: 5   B5:     C5: 0
    
  7. Select the range A1:A5.
  8. In Excel 2003 and in earlier versions of Excel, point to Macro on the Tools menu, and then click Macros.



    In Excel 2007 and Excel 2010, click the Developer tab, and then click Macro in the Code group.

  9. Click Find_Matches, and then click Run.

The duplicate numbers are displayed in column B. The matching numbers will be put next to the first column, as illustrated here:

   A1: 1   B1:     C1: 3
   A2: 2   B2: 2   C2: 5
   A3: 3   B3: 3   C3: 8
   A4: 4   B4:     C4: 2
   A5: 5   B5: 5   C5: 0








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